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Race for Life Rules

Last updated: 17 September 2020

General 

These rules (“the Rules”) apply to the following events:

  • Race for Life 3k, 5k or 10k
  • Race for Life Pretty Muddy 5k
  • Race for Life Pretty Muddy Kids

(each an “Event” and together “the Events”) and by registering for an Event, you agree to comply with them. Please check this page from time to time, as we may occasionally amend these Rules and any changes will be binding on all participants and supporters.

If you have any questions, please contact the Race for Life hotline on 0300 123 0770* and a member of the relevant support team will be happy to help you.

All the Events are organised by Cancer Research UK Trading Limited (registered office: 2 Redman Place, London E20 1JQ, registered company number: 4355631), a trading company which Gift Aids its taxable profits to Cancer Research UK (a registered charity in England and Wales (1089464), Scotland (SC041666), the Isle of Man (1103) and Jersey (247)).

Where reference is made to “CRUK” in these Rules, it means both Cancer Research UK and Cancer Research UK Trading Limited. 

Participant Entry

1. Each Event is subject to various age restrictions as set out below, which relate to the age of the participant on the day of the relevant Event. Participants must be able to provide proof of age on the day. We reserve the right to refuse entry to an Event, with no refund, to any participant who is under age, or is unable to provide proof of age when requested to do so by an Event official.

2. We will only accept entries to an Event on the day where we are satisfied that it is safe to do so, given that each Event has an allocated capacity that each Event team must adhere to, and the contact details for all participants must be held in advance in the case of an emergency.

Race for Life 3k, 5k & 10k Participants

Children between the ages of 6 and 15 years old

  • Cannot enter individually
  • Must be entered as an additional entrant, where the primary entrant is 18 or over and is the parent/legal guardian of the additional entrant or has the permission of the additional entrant’s parent or legal guardian
  • Must give contact details for the parent or legal guardian
  • Cannot be a group leader

Young Adults aged 16 and 17

  • Can enter individually
  • Do not need parent or legal guardian contact details but must have the permission of the parent/legal guardian
  • Can be a group leader
  • Cannot enter participants under 16 
  • If registering any additional entrant aged 16 or 17, must have the permission of the additional entrant’s parent or legal guardian

 Adults aged 18 and over

  • Can enter individually
  • Do not need parent or legal guardian contact details
  • Can be the primary entrant for multiple entries
  • Can be a group leader
  • Can be the primary entrant for an additional entrant under 16 where the primary entrant is the parent/legal guardian of the additional entrant or has the permission of the additional entrant’s parent or legal guardian. Must give contact details for the parent or legal guardian.

Only registered participants who have paid their entry fee (or had the fee paid for them) are eligible to take part in Race for Life 3k, 5k & 10k Events. 

Adults wishing to bring children under the age of 6 do not have to register their child and they can come along free of charge. However, please note that we only have sufficient numbers of Race for Life medals to provide to registered participants, and therefore we are unable to provide medals to children under 6 years old. For health and safety reasons parents are advised not to allow children under the age of 3 years old to play with these medals. 

Race for Life Pretty Muddy 5k Participants

Participants must be at least 13 years old on the day of the relevant Pretty Muddy Event to take part as some obstacles on the course are not suitable for people younger than this.

Children between the ages of 13 and 15 years old inclusive

  • Cannot enter individually
  • Must be entered as an additional entrant, where the primary entrant is 18 or over and is the parent/legal guardian of the additional entrant or has the permission of the additional entrant’s parent or legal guardian
  • Must give contact details for the parent or legal guardian
  • Cannot be a group leader

Young Adults aged 16 and 17 

  • Can enter individually
  • Do not need parent or legal guardian contact details but must have the permission of the parent/legal guardian
  • Can be a group leader
  • Cannot enter participants under 16
  • If registering any additional entrant aged 16 or 17, must have the permission of the additional entrant’s parent or legal guardian

Adults aged 18 and over

  • Can enter individually
  • Do not need parent or legal guardian contact details
  • Can be the primary entrant for multiple entries
  • Can be a group leader
  • Can be the primary entrant for an additional entrant under 16 where the primary entrant is the parent or legal guardian of the additional entrant, or has the permission of the additional entrant’s parent or legal guardian. Must give contact details for the parent or legal guardian.

Only registered participants who have paid their entry fee (or had the fee paid for them) are eligible to take part in Race for Life Pretty Muddy Events.

Race for Life Pretty Muddy Kids Participants

1. Pretty Muddy Kids is an obstacle race open to all children over 1.2m tall and up to 12 years of age. Children aged 13 and over can take part in the Pretty Muddy 5k standard events.

2. We reserve the right to refuse participation in Pretty Muddy Kids for children who are under 1.2m tall. There will be checks in place on the day.

3. Children must be accompanied by their parent, legal guardian or responsible adult who is over 18 (who has the consent of the parent/legal guardian) (“Adult”) who will accompany them throughout the course by keeping pace with their progress from the course side-line. The accompanying Adult will not be permitted on the obstacles for health and safety reasons.

4. The Adult must register him/herself and up to 3 children in order for the children to participate. The Adult will pay the entry fee for each child participant but there is no entry fee for the accompanying Adult.

5. A maximum of 3 children can be accompanied by one Adult. The accompanying Adult is expected to be confident at keeping children together and they should complete the course as a group.

6. All child participants will be provided with a running number in their Race pack, with space for their accompanying Adult to write his/her contact details on, which the child must wear on the day.

7. Adults will be provided with a blank running number with space to write the running number/s of all the child participants that they are responsible for, which the Adult must wear on the day.

8. Suitable footwear with grip must be worn when taking part in Pretty Muddy Kids. For safety reasons, no wellies can be worn at the event.

9. Due to the risk of entanglement, child participants must not wear any hair slides / jewellery during the race.

10. For health and safety reasons adults are advised not to allow children under the age of 3 years old to play with any medals handed out on the day. 

Entry Fees and Cancellation 

1. Given the limited number of spaces for each Event, entry fees are non-refundable unless we change an Event venue and/or date (subject to paragraph 2 below), or if we cancel the Event altogether (subject to paragraph 3). Please note that start times may also be staggered and/or subject to change; we will give you as much notice of this as possible, though unfortunately sometimes it may not be possible to do this until your arrival at the Event. We ask that you let us know as soon as possible if you need or want to withdraw from your Event for any reason. 

2. In the event that we need to change the venue and/or date of your Event, we will notify you of this change as soon as possible. Your Event place will be automatically transferred to the re-scheduled Event unless you tell us you are no longer able to attend. In these circumstances you can either ask for a refund of your entry fee, or you can choose to donate this to Cancer Research UK.

3. In the event that an Event cannot go ahead at the specified venue and/or date when you booked your Event place and we are unable to re-schedule it during the Race for Life 2021 season (i.e. Spring-Autumn 2021) as set out at paragraph 2 above, we will notify you of this cancellation and you can either ask for a refund of your entry fee or you can choose to donate this to Cancer Research UK. 

4. Entry fees for each Event are as set out on the Race for Life website at the time of purchase unless a sales promotion is taking place, or a promotional or corporate voucher is used which covers all or some of the entry fee. This fee contributes towards the costs of staging the Event.

5. Your Event place will not be confirmed until payment has been processed and an email received from us acknowledging that a place has been allocated to you at the relevant Event.

Race for Life Discounts and Vouchers 

1. Vouchers will not be eligible for refund, extension or transfer once the period of validity has passed.

2. Vouchers may be redeemed for Events on the Race for Life website, or by or calling the Race for Life hotline number given at the top of these Rules until the deadline stated on the voucher.

3. Valid vouchers/voucher codes may only be used once and apply to a single Event place only (whether for an adult or a child). NB. Child entries cannot be made without an adult entry within the same transaction. 

4. Anyone participating in an Event as a result of a voucher redemption will be subject to these Rules.

5. We reserve the right, in the case of circumstances beyond our control to modify, suspend or cancel the use of vouchers.

6. We will not be liable to the voucher holder or any other person if a voucher is lost, deleted or stolen.

7. Voucher terms and conditions are governed by the laws of England and Wales. 

Access 

1. All participants wanting to take part in an Event in a wheelchair must refer to the Event page on the Race for Life website or contact the Race for Life hotline number given at the top of these Rules to confirm that the course is suitable for wheelchairs. Regrettably, Race for Life Pretty Muddy courses are not suitable for wheelchairs. 

2. Participants can take part in certain Race for Life 3k, 5k & 10k Events with prams/pushchairs. To find out if your event is suitable, check your Event page or call the Race for Life hotline number given at the top of these Rules before entering.

3. All participants who are bringing a pram/pushchair to their Event should use the pram/pushchair to accommodate their child and follow instructions given by the Area Event Manager and officials on the day to include starting the event at the back of the walkers to ease congestion. 

Changes and Last Minute Arrangements 

1. Once registered, you can only transfer to another Event or (in the case of Race for Life Pretty Muddy Events) start time with our permission. There are strict capacity limits for each Event and start time, and it is important for health and safety reasons that neither the Event nor the start time exceeds its individual capacity. If you wish to transfer to a different Event or (where applicable) start time please contact us on the telephone number given at the top of these Rules. 

2. Participants arriving late must abide by the instructions and decisions of the Event Manager or their representative at the admin tent. For health and safety reasons it is possible that latecomers will not be permitted to take part.

3. We reserve the right to refuse entry to participants who try to take part in the wrong Event distance or start time without prior approval (see rule 1 above).

4. We reserve the right to reduce or alter Event courses to accommodate any unexpected complications on the day that may have an impact on Cancer Research UK staff, participants, volunteers and spectators. 

Conduct 

1. All participants and supporters must abide by the Rules and any rules, instructions or regulations displayed or given before or on the day of the Event by CRUK, police and/or Event officials, including those relating to the health and safety of participants and supporters e.g. personal protective equipment that must be worn (such as face masks), social distancing requirements etc. 

2. We respectfully ask that all participants and supporters do not use aggressive or abusive language towards our Event organisers, marshals, officials, volunteers and other participants. You should also avoid behaving in a way which may cause injury or harm to other participants and/or spectators, or which may cause offence or damage the reputation of CRUK.

3. CRUK opposes the promotion and use of tobacco in all its forms. All participants and supporters are therefore required to refrain from smoking tobacco products or e-cigarettes at all Events.

4. We respectfully ask that all participants and supporters do not drop litter but instead use the litter and recycling facilities available within the venues and around the course or take litter home to dispose of responsibly.

5. Race for Life 3k, 5k & 10k participants can take part with their dogs at a wide selection of venues. To confirm whether an event allows dogs, visit the relevant Event venue page on the Race for Life website or call the Race for Life hotline number given at the top of these Rules before entering. However, participants in Race for Life Pretty Muddy Events cannot take part with dogs.

6. Any participant bringing a dog to an Event must act in a responsible manner by making sure that:

  • The dog is kept on a lead, under close control at all times, and any usual equipment (muzzle / harness etc.) used to control the dog is employed on the day.
  • The dog has a collar with a clearly identifiable tag.
  • Adequate water is supplied for the dog to keep them hydrated.
  • Any dog mess is cleaned up and disposed of responsibly.
  • All instructions given by the Event Manager and officials on the day are adhered to, including participants with dogs starting the Event at the back of the walkers if required.

7. We reserve the right to ask participants and supporters to leave an Event if they do not adhere to these Rules, and no refunds shall be given in these circumstances. 

Health & Safety and Medical 

1. All Events are non-competitive, non-UKA accredited walks, jogs or runs. We will therefore allow under 16-year-olds to participate in Race for Life 3k, 5k and 10k Events, but they must be accompanied at all times by their parent or legal guardian (or by a primary entrant who has the permission of that participant’s parent or legal guardian). 

2. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in their Event(s). Anyone unsure of their physical ability to take part in an Event must therefore seek medical advice from a general practitioner prior to the Event. It is not advisable for pregnant women to participate in Race for Life Pretty Muddy events.

3. Notwithstanding rule 2 above, we reserve the right to refuse entry to an Event in our absolute discretion, with no refund provided, if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during an Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you choose to continue you do so with the understanding that you are no longer considered a participant of the Event and that you absolve us of all and any responsibility, and progress entirely at your own risk.

4. Participants are responsible for ensuring that they are wearing appropriate attire (including footwear) when taking part in an Event, taking into account the nature of the Event, the weather forecast and the terrain involved.

5. All Race for Life Pretty Muddy Events contain obstacles consisting of structures and/or inflatables as part of the course, and some of them also feature natural water obstacles. Participants may elect to avoid any such obstacles if they so wish.

6. All participants must write the following on the reverse of their official Race for Life number, which must be worn on the front of shirts during the Event:

  • Their name.
  • The details of any health problems or current medication.
  • The name and number of a person to contact in case of an emergency.

To help us save money, please also remember to bring your safety pins!

7. We take all reasonable steps to minimise the risk of injury to participants during fundraising events. Stringent risk assessment processes are in place for every Event which aim to minimise or eliminate the risk to everyone taking part. By taking part in an Event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks. If you have any concerns or queries please contact us on the relevant telephone number given at the top of these Rules before agreeing to take part in an Event. 

Fundraising and Donations 

1. To help us beat cancer sooner, we ask each Race for Life/Pretty Muddy participant to try and raise at least £50 for Cancer Research UK.

2. All participants have a legal responsibility to ensure that all fundraising monies/donations received in connection with an Event are paid to Cancer Research UK, and we ask that you do this as soon as possible after the Event. Money pledged via online fundraising pages is collected automatically. Other ways to pay in fundraising monies/donations are as follows:

  • Calling the Race for Life hotline number given at the top of these Rules and providing credit or debit card details to make a payment over the phone.
  • Sending a cheque made payable to "Cancer Research UK" (stating your full name, unique reference number and event on the back) to:

Race for Life
PO Box 1579
Oxford
OX4 9HX

3. Please ensure that all fundraising donation forms are filled out in full and are returned to us to enable Gift Aid to be claimed where possible. 

4. We regret that fundraising money cannot be accepted on the day of the Event as we do not have the suitable cash handling facilities to fulfil this process.

Use of your information

1. When you register for an Event, we collect personal data relating to you and anyone else that you register.  We will use this information for the purposes of organising, staging and administering the Event, including to send you your Race pack and additional information about fundraising. If you provide personal information on behalf of additional entrants, please only provide this if they have confirmed that they are happy for you to do so

2. In the case of an emergency we may also pass personal details provided (either when registering for the Event or on the reverse of your Event number) to the emergency services or health care professionals, and also use them for the purposes of contacting your emergency contact. We may also share your information with the relevant health authority for contact tracing purposes if applicable (e.g. with NHS Test and Trace in England) in the event we are asked to do so e.g. because someone who has tested positive for COVID-19 has been identified as having attended an Event.

3. First aid facilities will be provided at each Event. If you are treated by medical providers at an Event, your details may be passed on to us only for health and safety purposes and to fulfil our legal obligations (including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995). All accident details will be held on the CRUK Accident Database. 

4. Following your registration we will contact you with information about your Event, including to discuss ways to improve your fundraising and hints and tips to support your preparation for your event. This may include information about how you can get hold of Race for Life merchandise and offers from our partner organisations. 

5. We may pass on participants’ full name to local newspapers so that a list of entrants can appear in a news supplement about specific events. We will not pass on the details of participants who are under 16.

6. Subject to the marketing preferences we hold for you, your personal data may also be used for the purposes of sending you further information about how you can support the charity’s work and details of future Events. 

7. All personal information held by us will be handled in accordance with applicable privacy laws and CRUK’s privacy statement which can be found here.

Filming and Photography at the Events 

1. Please note that CRUK (or our authorised service providers and agents) or our commercial partners may film or photograph participants, volunteers and spectators taking part or attending Events and use such footage or photographs for the following reasons : (i) for CRUK to publicise the Event for commercial and/or fundraising purposes including, but not limited to, television broadcasts, advertising, publications, marketing material, merchandising, and other documents that may be made available to the public; and (ii) for our commercial partners to publicise their involvement and/or association with the Event.

2. No personal details (including names) of any under 16-year-old participants will be used in any publicity materials without the written consent of their parent or legal guardian, but we may use images where children are incidentally included e.g. of mass participation in the energiser, or on the starting line.

3. Subject to rule 2 above, please only register a participant under the age of 16 if the participant’s parent/legal guardian (as applicable) are happy for their images to be used in the manner described in these Rules.

Liability 

1. Use of the Race for Life website is subject to our website terms and conditions

2. All participants and spectators enter and attend an Event entirely at their own risk. We shall not be liable for any injury, damage or loss to participants or their property that might occur as a result of their participation or attendance at an Event, other than in respect of any injury or loss arising as a result of our negligence. For the avoidance of doubt, nothing in this clause shall exclude or limit our liability for any liability that cannot be excluded or limited by law. 

*Contacting Race for Life

Race for Life telephone support is provided through our contact centres. Calls may be transferred to a specialist department to ensure the best level of assistance can be provided. Initial contact is through our main helpline number, given at the top of these Rules.

Up-to-date contact details and opening hours, as well as frequently asked questions, can be found here: https://raceforlife.cancerresearchuk.org/about-us/contact-us 

Race for Life Schools Terms & Conditions 

1. I am at least 18 years old and I agree to organise a Race for Life Schools event (including a Run Club if applicable) as an independent supporter of Cancer Research UK (the “Event”). I agree to organise the Event in a proper and professional way, having the safety of the participants in mind at all times as the main priority. 

2. I agree that any costs or risks that arise out of the Event that I organise are my responsibility and I shall ensure that the Event is organised safely.

3. I agree that Cancer Research UK shall not be liable for any injury, damage or loss howsoever suffered by me, the participants, the spectators or any other third party that might occur as a result of the organisation of, participation in or attendance at the Event other than in respect of injury or loss arising as a result of Cancer Research UK’s negligence. For the avoidance of doubt, nothing in this clause shall exclude or limit Cancer Research UK’s liability for any liability that cannot be excluded or limited by law.

4. I am aware that Cancer Research UK’s insurance policy will not cover the organisation of, and participation in, the Event. I will consequently arrange for appropriate insurance cover to be put in place.

5. I will not do anything that threatens Cancer Research UK’s reputation or name, and if I do, Cancer Research UK can require me to cease fundraising immediately.

6. I agree to only use Cancer Research UK’s branded materials for the purpose of the Event.

7. I will ensure that all participants and spectators of the Event (and parents/legal guardians where such individuals are under the age of 16) are aware of, and agree to, the following before attending the Event:

  • It is not Cancer Research UK’s intention to photograph or video individuals at the Event but should it wish to do so, Cancer Research UK will arrange to obtain consent to do so beforehand; BUT
  • There may be photos or videos taken by others at the Event over whom Cancer Research UK has no control.

8. I agree that where individuals under the age of 18 wish to participate in the Event I shall obtain the prior written consent of their parents or legal guardians.

9. I agree that due to health and safety reasons, I shall not give any medals provided to me by Cancer Research UK to any child under 3 years old and I will advise parents not to allow children under the age of 3 years old to play with these medals.

10. I agree that all monies raised in connection with the Event will be held on trust for Cancer Research UK and that I have a legal responsibility to pass these to Cancer Research UK.

11. I agree to pay all monies raised in connection with the Event to Cancer Research UK as soon as practicable after the Event and I will not deduct any costs incurred from these monies. Money pledged via online fundraising pages is collected automatically. Fundraising monies/donations can also be paid:

  • By calling Cancer Research UK on the number given at the top of these Rules; or

By sending a cheque made payable to "Cancer Research UK" (stating your full name and unique reference number on the back) to:
Race for Life
PO Box 1579
Oxford
OX4 9HX

12. I will ensure that all fundraising donation forms are completed in full and returned to Cancer Research UK to enable Gift Aid to be claimed where possible.