These terms and conditions (the “Rules”) apply to the following events (each an “Event” and together the “Events”):
• Race for Life 3k, 5k or 10k
• Race for Life Pretty Muddy 5k
• Race for Life Pretty Muddy Kids
By registering for an Event, you confirm that you have read and accept these Rules. We may amend these Terms and Conditions at any time by updating this page so please check this page from time to time. By continuing to be registered for Events, you will be deemed to have consented to and accepted any amended terms and conditions with effect from the date of the amendment.
If you are the parent or legal guardian of a child under the age of 16, by registering or allowing your child to be registered for an Event, you are consenting to these Rules and you are agreeing to their participation in the Event under your / an accompanying adult’s direct supervision.
The Events are organised by Cancer Research UK Trading Limited (registered office: 2 Redman Place, London E20 1JQ, registered company number: 4355631), a trading company which Gift Aids its taxable profits to Cancer Research UK (a registered charity in England and Wales (1089464), Scotland (SC041666), the Isle of Man (1103) and Jersey (247)).
Where reference is made to “CRUK”, “we” or “our” in these Rules, it means both Cancer Research UK and Cancer Research UK Trading Limited.
You can contact us by calling the Race for Life helpline 0300 123 0770* or using any of the methods set out on our website.
1.1 Entry fees for each Event are as set out on the Race for Life website at the time of purchase unless a sales promotion is taking place, or a promotional or corporate voucher is used to cover all or some of the entry fee.
1.2 Your Event place will not be confirmed until you receive an email received from us acknowledging that a place has been allocated to you at the relevant Event.
1.3 You must have registered for an Event and paid your entry fee (or had the entry fee paid for you) to be eligible to take part in that Event.
1.4 Entry fees are non-refundable unless we change your Event venue and/or date (subject to Section 1.5), or if we cancel your Event altogether (subject to Section 1.6). We ask that you let us know as soon as possible if you need to withdraw from your Event for any reason.
1.5 If we need to change your Event venue and/or date, we will notify you of this change as soon as possible. Your Event place will be automatically transferred to the re-scheduled Event unless you tell us you are no longer able to attend. In these circumstances you can ask for a refund of your entry fee or you can choose to donate this to Cancer Research UK.
1.6 If we need to cancel your Event, we will notify you of this cancellation as soon as possible. Where possible, we will transfer you to another local Event (within 10 miles). If we are unable to transfer you and/or you are no longer able to attend, you can ask for a refund of your entry fee or you can choose to donate this to Cancer Research UK.
1.7 Each Event is subject to minimum age requirements as set out in Section 2. By registering to take part in an Event, you confirm you will be at least the minimum age specified in these Rules and on the registration page on the day of the Event. We reserve the right to refuse entry to an Event, with no refund, if you do not meet the minimum age requirement (or height requirement in the case of Pretty Muddy Kids) for your Event, or you are unable to provide proof of age when requested to do so by an Event official.
1.8 We will only accept on the day registrations for an Event where we are satisfied that it is safe to do so, given that each Event has an allocated capacity that Event Teams must adhere to and that we must hold contact details for all participants in advance in case of an emergency.
2.1 The following minimum age requirements apply to Event registrations:
Event Name | Age requirements and other restrictions |
|---|---|
Race for Life 3k, 5k or 10k | You must be at least 6 years old. |
Pretty Muddy 5k | You must be at least 13 years old. |
Pretty Muddy Kids | You must be at least 6 years old and no older than 12 years old. You must be at least 1.2 metres tall. |
2.2 If you are under the age of 16, you may only participate in an Event if: a) you meet the age requirements (or height requirement in the case of Pretty Muddy Kids) for your Event; b) you are under the direct supervision of your parent or legal guardian / an adult aged 18 or over at the Event; c) you authorise your parent or legal guardian to accept these rules on your behalf; d) your parent or legal guardian has read and accepted the Rules; and e) your parent or legal guardian’s contact details were provided when registering for the Event.
2.3 If you are aged 16 or 17, you can take part in your Event without being accompanied by an adult but you must have the permission of your parent or legal guardian to register for and take part in the Event.
2.4 Adults who have registered for a Race for Life 3k, 5k or 10k Event can bring children under the age of 6 without charge. Those children will not be registered participants and so will not be issued with a Race number and will not be given a medal at the end of the race.
3.1 If you are registering as the accompanying adult for child participants, you agree that:
a) you will register no more than 3 child participants under your registration;
b) you are responsible for paying the entry fee for your child participants;
c) you will write your name and contact details on each of your child participant’s running numbers and ensure that they wear their running number at all times during the Event;
d) you will write the running number of each of your child participants on your own running number and wear this at all times during the Event;
e) you will ensure that your child participants wear suitable footwear with grip for the Event. For safety reasons, wellington boots are not allowed.
f) for safety reasons, you will ensure that your child participants do not wear any hair slides and/or jewellery when taking part in the Event; and
g) you will directly supervise your child participants at all times, keeping pace with their progress from the sidelines and completing the course as a group. You will not be permitted on the obstacles for health and safety reasons.
4.1 From time to time, we offer entry to the Events at a promotional or discounted price by issuing (i) a voucher which may be used to pay for all or some of the entry fee or (ii) a discount code (collectively, the “Code” or “Codes”).
4.1 These terms and conditions apply, in addition to any further discount terms and conditions stated here on the “Sales and Discounts” page on the Race for Life website (“Discount Terms and Conditions”). When you redeem a Code, you are deemed to accept these terms and conditions and the Discount Terms and Conditions applicable to the relevant Code.
4.2 Codes will be redeemable during the period stated in the Discount Terms and Conditions and can be redeemed on the Race for Life website by adding the Code to the “Enter voucher code” section on the registration page or by calling 0300 123 0770*. You must quote the relevant promotion code in order to get the discount, otherwise you will be charged the full price.
4.3 Codes are available to all residents of the United Kingdom who are aged 16 or over but the discount will apply to all entries in your transaction.
4.4 Codes are non-transferable and cannot be exchanged for cash or used in conjunction with any other promotion.
4.5 Unless stated otherwise, Codes issued during sales promotions can be redeemed multiple times during the period stated in the relevant Discount Terms and Conditions.
4.6 Places at the Events are limited and are allocated on first come first serve basis.
4.7 Where applicable, Codes will not be replaced if lost, stolen or damaged.
5.1 The individual Event pages on the Race for Life website will provide details about the accessibility of each Event, including whether an Event is wheelchair accessible and/or suitable for pushchairs. You can also call us on 0300 123 0770* with any questions about accessibility. You should check the Event details information carefully before registering and paying for your place.
6.1 Once you have registered for an Event, you can only transfer to another Event or (in the case of Race for Life Pretty Muddy Events) start time with our permission. There are strict capacity limits for each Event and start time, and for health and safety reasons we need to make sure that neither the Event nor the start time exceeds its individual capacity. If you wish to transfer to a different Event or (where applicable) start time, please call us on 0300 123 0770*.
6.2 If you arrive late for your Event, you must follow the instructions and decisions of the Event Manager or their representative at the Enquiries Marquee. For health and safety reasons it is possible that latecomers will not be permitted to take part.
6.3 We reserve the right to refuse entry if you try to take part in the wrong Event or at the wrong start time without our prior approval (see Section 6.1 above)
6.4 We reserve the right to reduce or alter event courses to accommodate any unexpected complications on the day that may have an impact on Cancer Research UK staff, participants, volunteers and spectators.
7.1 You must abide by the Rules and any rules, instructions or regulations displayed or given before or on the day of the Event by CRUK, police and/or Event officials, including those relating to the health and safety of participants and supporters.
7.2 We ask that you do not use aggressive or abusive language towards Event organisers, marshals, officials, volunteers and other participants. You should also avoid behaving in a way which may cause injury or harm to other participants and/or spectators, or which may cause offence or damage the reputation of CRUK.
7.3 Cancer Research UK opposes the promotion and use of tobacco in all its forms. You are therefore required to refrain from smoking tobacco products or e-cigarettes whilst at your Event.
7.4 We ask that you use the litter and recycling facilities available at your Event or take litter home with you to dispose of responsibly.
7.5 Participants in Race for Life 3k, 5k and 10k Events can take part with their dogs at a wide selection of venues. To confirm whether a particular Event allows dogs, please visit the relevant Event page on the Race for Life website or call us on 0300 123 0770* before entering.
7.6 If you do bring a dog to your Event, you are responsible for that dog at all times and must make sure that:
a) the dog is kept on a short lead (extending leads are not suitable), under close control at all times, and any usual equipment (muzzle / harness etc.) used to control the dog is used on the day;
b) the dog has a collar with a clearly identifiable tag;
c) adequate water is supplied for the dog to keep them hydrated;
d) any dog mess is cleaned up and disposed of responsibly;
e) the dog is not kept in a car on a hot day; and
f) all instructions given by the Event Manager and officials on the day are followed, including starting your Event after the walkers if required.
7.7 We reserve the right to ask you to leave the Event if you do not follow these Rules, and no refunds will be given in these circumstances.
8.1 All Events are non-competitive, non-UK Athletics’ accredited walks, jogs or runs. We therefore allow under 16-year-olds to participate in the Events, subject to strict requirements being met in terms of age and height restrictions and only if a child participant is accompanied at all times by their parent or legal guardian (or by another adult who has the permission of the child’s parent or legal guardian). Please refer to Section 2 above for full details.
8.2 You are responsible for ensuring that you or your child (in the case of parents or legal guardians of child participants) are sufficiently fit and healthy to take part in your Event. Anyone unsure of their physical ability to take part in an Event for any reason, including pregnancy or any health condition, must seek advice from a general practitioner before registering and taking part in the Event.
8.3 Notwithstanding Section 8.2 above, we reserve the right to refuse entry to an Event in our absolute discretion, with no refund provided, if for whatever reason we consider you are unfit to take part. We may also ask you to withdraw during an Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you choose to continue in the Event despite this request you do so on the understanding that you are no longer considered a participant of the Event and that you absolve CRUK of all and any responsibility (as far as permitted by law), and progress entirely at your own risk.
8.4 You are responsible for ensuring that you are wearing appropriate attire (including footwear) when taking part in your Event, taking into account the nature of the Event, the weather forecast and the terrain involved.
8.5 You are responsible for ensuring that children under the age of 3 do not play with medals handed out on the day.
8.6 All Race for Life Pretty Muddy Events contain obstacles consisting of structures and/or inflatables as part of the course, and some Event courses also feature natural water obstacles. You may choose to avoid any such obstacles if you so wish.
8.7 You must write the following on the reverse of your official Race for Life number, which must be worn on your front during the Event: • your name • details of any health problems or medication you are taking • the name and number of a person to contact in case of an emergency • any other information you consider could be relevant in the event of a medical emergency
8.8 If you are taking party in a Pretty Muddy Event, you will be asked to write the details above on the front of your running number.
8.9 We take all reasonable steps to minimise the risk of injury to participants during our Events. There is a stringent risk assessment process in place for each Event which aims to minimise or eliminate the risk to everyone taking part. By taking part in an Event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks. If you have any concerns or queries, please contact us on 0300 123 0770* before taking part in your Event.
9.1 To help us beat cancer sooner, we ask you to raise at least £50 for Cancer Research UK.
9.2 You have a legal responsibility to ensure that all sponsorship money you receive personally for your Event is paid to Cancer Research UK, and we ask that you do this as soon as possible after your Event. You can:
a) Use an online fundraising platform, in which case funds will be automatically paid to Cancer Research UK.
b) Pay in your sponsorship money online with your credit or debit card or call us on 0300 123 0770* with your credit or debit card details.
c) Send a cheque made payable to "Cancer Research UK" (stating your full name, your unique reference number provided in your registration confirmation email and the name of your Event on the reverse of the cheque) to:
Race for Life, PO Box 1579, Oxford, OX4 9HX
9.3 Please ensure that all donations and/or sponsorship forms are returned to Cancer Research UK at the above address to enable us to claim Gift Aid where possible
9.4 Please note that we cannot accept sponsorship money from you at your Event as we do not have the suitable cash handling facilities to do so.
10.1 When you register for an Event, we collect personal data relating to you and anyone else that you register. We will use this information for the purposes of organising, staging and administering the Event, including to send you your Race for Life pack and additional information about fundraising. If you provide personal information on behalf of additional entrants, please only provide this if they have confirmed that they are happy for you to do so as we will use this information for the same purposes.
10.2 Following your registration, we will contact you with information about your Event, including to discuss ways to improve your fundraising and hints and tips to support your preparation for your event. This may include information about how you can get hold of Race for Life merchandise and offers from our partner organisations.
10.3 In the case of an emergency, we may pass the personal details provided by you (either the information you provided when registering for the Event or from the details on the reverse of your Event number) to the emergency services or health care professionals, and also for the purposes of contacting your emergency contact.
10.4 First aid facilities will be provided at your Event. If you are treated by medical providers at your Event, your details will be passed on to us only for health and safety purposes and in order to fulfil our legal obligations (including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013). All accident details will be held on the Cancer Research UK Accident Database in line with statutory requirements.
10.5 We may pass on your initials and surname to local newspapers so that a list of entrants can appear in a news supplement about specific Events. We will not pass on the details of participants who are under 16.
10.6 Subject to the marketing preferences we hold for you, your personal data may also be used for the purposes of sending you information about how you can support Cancer Research UK’s work and details of our future events if this is something you have confirmed you would like to hear from us about.
10.7 All personal data held by us will be handled in accordance with applicable privacy laws and CRUK’s privacy statement which can be found here.
11.1 Please note that we (or our authorised service providers and agents) or our commercial partners may film or photograph participants, volunteers and spectators taking part or attending Events and use such footage or photographs for the following reasons:
a) to publicise the Event for commercial and/or fundraising purposes including, but not limited to, television broadcasts, advertising, publications, marketing material, merchandising, and other documents that may be made available to the public; and
b) for our commercial partners to publicise their involvement and/or association with the Event.
11.2 No personal details (including names) of any under 16-year-old participants will be used in any publicity materials without the written consent of their parent or legal guardian, but we may use images where children are incidentally included e.g. of mass participation in an energiser or on the starting line.
11.3 Subject to 11.2 above, please only register a participant who is under the age of 16 if the participant and/or parent/legal guardian (as applicable) are happy for their images to be used in the manner described in these Rules.
12.1 We appoint an independent third-party chipped timing company to record and track registered participants’ timing and location at your Event. Their service includes uploading the chipped timing results to the Cancer Research UK website and/or the chipped timing company’s website which is open to all members of the public. We will pass on the full name, phone number and race number of each registered participant to the chipped timing company so that you can receive a text with your finishing time at the end of your Event.
12.2 If you would prefer that we did not pass on your details, and/or do not wish to have your finish time (and/or the child’s finish time in the case of parents/guardians of under 16s) displayed on the Cancer Research UK website and/or chipped timing company’s website, please contact us on 0300 123 6624* at least 5 business days before the date of your Event.
13.1 Use of the Race for Life website is subject to our website terms and conditions.
13.2 You enter and attend your Event entirely at your own risk. We will not be liable for any injury, damage or loss to you or your property that might occur as a result of your participation in or attendance at an Event, other than in respect of any injury or loss arising as a result of our negligence. For the avoidance of doubt, nothing in this Section shall exclude or limit our liability for any liability that cannot be excluded or limited by law.
Race for Life telephone support is provided through our contact centres. Calls may be transferred to a specialist department to ensure the best level of assistance can be provided. Initial contact is through our main helpline number (0300 123 0770).
Up-to-date contact details and opening hours, as well as frequently asked questions, can be found here: https://raceforlife.cancerresearchuk.org/about-us/contact-us
Last updated: December 2024